Many industries require secure transfer of sensitive and important documents to improve customer service, improve productivity and safeguard confidential information from cyber-attacks. Some examples include financial services, healthcare and law enforcement.
Email is a convenient www.myhomedataroom.com/how-to-protect-your-documents-during-the-due-diligence-process-and-after-completion and efficient method of communicating, however it’s not the most secure. Emails can be intercepted by spammers and hackers. This is why it’s vital to utilize a secure document exchange platform, which employs encryption and protocols to keep information safe from being access by unauthorized individuals.
Using an online faxing platform to send confidential documents is a safe and secure alternative to email. It lets you send documents without the need of the traditional fax machine, or a landline. Furthermore, it can be accessed from anywhere with an internet connection. Many fax platforms offer features like digital signatures and redactions, which make it easy for individuals and groups to create and sign documents.
When storing paper documents, don’t leave them on the desk for anyone to grab. Don’t even put them in a shared printer. Also, you should have a clean desk policy in place and regularly shred old documents to avoid them from falling into wrong hands. When it comes to online storage, ensure that the data you upload to a repository has been encrypted and requires multi-factor authentication to access. You should be in a position to determine the dates and times when files were access. This is essential in the event of a data breach.